Know who has every key
See the current holder, checkout time and expected return date from one place.
Municipal & public services
Shared premises. Clear responsibility for keys.
Public organisations manage keys for schools, offices and facilities used by many teams. Give authorised colleagues a shared register of physical keys, recipients and handovers. Follow your organisation’s own access decisions and procedures for sensitive information.
✓ No hardware required
✓ No credit card required
✓ Works on any device
Start small
Start with one key.
Create keys manually or import your existing list. Add names, locations and hook numbers so the digital register matches the way your keys are stored.
Try free for 14 days →No credit card required.See plans and pricing
Why teams use it
Move beyond paper lists and guesswork.
A key cabinet can store keys, but it cannot tell you who took one, when it should be returned or what happened last week. KeyInOut adds a simple software layer to your existing physical setup so your team can find answers quickly without installing an electronic cabinet.
Keep a searchable audit trail
Every checkout and return is recorded so you can review key activity later.
Spot overdue returns
Due dates and overdue status make missing or late keys easier to act on.
Use your current key cabinet
No proprietary lockers, terminals or replacement hardware are required.
Organize people and locations
Connect keys to the people who borrow them and the locations where they belong.
Use QR labels when useful
Open the right key record quickly from a phone by scanning its QR label.
Digital receipts with signatures and PDFs
Document the handover with the recipient’s signature and save a digital PDF receipt when receipts are used.
One shared workspace
Manage keys together with unlimited users and permissions in your organisation’s workspace.
Simple workflow
How KeyInOut works as a key management system
Keep the process easy enough that people actually use it when keys change hands.
Add your physical keys
Create keys manually or import your existing list. Add names, locations and hook numbers so the digital register matches the way your keys are stored.
Check keys out to people
Record who is taking a key and, when needed, set an expected return time. The current status updates immediately for the rest of the team.
Check them back in
When a key returns, record the check-in. KeyInOut keeps the previous handover in the activity history instead of overwriting it.
Review what needs attention
Use the dashboard to see what is available, checked out or overdue and follow up before a missing key becomes an operational problem.
Where KeyInOut fits
Software-first key management vs. electronic key cabinets
Electronic cabinets can be the right choice when you need physically controlled access to keys. They also introduce dedicated hardware, installation and a larger upfront commitment. KeyInOut is designed for teams that mainly need accountability, check-in/check-out tracking and a reliable history while continuing to use their existing cabinet or key board.
See KeyInOut pricing →Frequently asked questions
Questions about key management for public organisations
What is a physical key management system?
A physical key management system helps an organisation keep track of real-world keys, their holders, locations and movement history. It can be hardware-based, software-based or a combination of both.
Does KeyInOut require an electronic key cabinet?
No. KeyInOut is software-based and is designed to work with the key cabinet, hooks or storage process you already use.
Can I see who currently has a key?
Yes. KeyInOut shows the current holder and status for checked-out keys and keeps previous checkout and return activity in the history.
Explore KeyInOut
More ways to manage physical keys
Explore the KeyInOut workflows that help teams track, hand over and account for physical keys.
Key management system
Organize physical keys, holders and activity in one simple system.
Learn more →
Key tracking software
See who has each key and keep a searchable history of movements.
Learn more →
Key checkout system
Make check-outs and returns clear, fast and accountable.
Learn more →
QR key management
Use QR labels to identify keys and streamline handovers from a phone.
Learn more →
Know where every key is.
Try KeyInOut free for 14 days with up to 100 active keys and unlimited users. No credit card is required. After the trial, choose a paid plan to continue; no subscription starts automatically.
Get started free
Setup in minutes · keep your existing key cabinet