Simple cloud-based key tracking

Key tracking software that tells you who has what.

Replace the shared spreadsheet, paper sign-out sheet or “ask around” routine with one live view of your physical keys. KeyInOut helps teams track key holders, returns, locations and history from any device.

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✓ No hardware required ✓ No credit card required ✓ Works on any device

Why teams use it

Track the movement, not just the inventory.

A list of key names is useful, but the important question during a busy day is usually “who has it now?” KeyInOut keeps the current status and the previous activity together, so your team can see both the answer right now and the history behind it.

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Live key status

See which keys are available, checked out or overdue without calling around.

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Current holder

Open a key record to see who it is assigned to right now.

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Return dates

Add an expected return time when a checkout needs a deadline.

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Activity history

Keep a record of checkouts and returns for later review.

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Locations and hook numbers

Match the software to your real-world cabinet and storage locations.

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Quick QR access

Use QR labels to open the correct key record quickly on a phone.

Simple workflow

From key list to live key tracking

Keep the process easy enough that people actually use it when keys change hands.

Import or add your keys

Start with the list you already have. KeyInOut supports a straightforward key register and Excel import/export.

Record each handover

Check a key out to a person when it leaves its normal location. The new holder becomes visible immediately.

Set a return time when needed

For time-sensitive loans, add an expected return date so overdue keys stand out.

Search the history

Review past checkouts and returns when you need to understand where a key has been or confirm a previous handover.

Where KeyInOut fits

Built for physical keys, not cryptographic keys

“Key management” can also refer to encryption and cryptographic keys. KeyInOut is specifically for physical keys: office keys, vehicle keys, service keys, storage keys and other real-world keys that move between people.

See KeyInOut pricing →

Frequently asked questions

Questions about key tracking software

What does key tracking software track?

KeyInOut tracks physical key records, current holders, checkouts, returns, due dates, locations and activity history.

Can multiple team members use it?

Yes. KeyInOut is designed for teams, with unlimited users included in the current plans.

Do users need a special mobile app?

No. KeyInOut is web-based and works in a browser on desktop and mobile devices.

Can I import an existing key list?

Yes. KeyInOut includes Excel import and export so you can move an existing list into the system more quickly.

Explore KeyInOut

More ways to manage physical keys

Explore the KeyInOut workflows that help teams track, hand over and account for physical keys.

Key management system Organize physical keys, holders and activity in one simple system. Learn more → Key checkout system Make check-outs and returns clear, fast and accountable. Learn more → QR key management Use QR labels to identify keys and streamline handovers from a phone. Learn more →

Know where every key is.

Use the full KeyInOut workflow free during Early Access, until GO. No credit card required.

Get started free Setup in minutes · keep your existing key cabinet